CallaroCallaro

“You're enrolled — your first class starts Monday.”

EdTech & Education

Enroll More Students. Instantly.

Higher education and EdTech platforms use Callaro to instantly contact prospective students, qualify their interest, and drive enrollment conversion.

Deploy this agentSee the math
+32%Enrollment Rate
90%Lead Engagement
-60%Counselor Time

The EdTech Growth Toolkit

Instant Lead Calling
Call new course inquiries instantly to assess intent and academic qualifications.
Counselor Scheduling
Book qualified students directly onto your senior admissions counselors' calendars.
Fee & EMI Collections
Automate reminders and collection flows for tuition installments.
Course FAQs
Answer specific questions regarding syllabus, cohort dates, and certification value.
Alumni Outreach
Engage massive alumni databases for donation drives or up-skilling programs.
Tutor Screening
Automate the initial screening of 1,000s of prospective educators.
Omnichannel Follow-Through
The same agent continues on WhatsApp, SMS, chat and email — sending documents and pay links mid-call, following up on the channel the customer chose, with one memory per customer.

The Student Journey

Step 1

Inquiry Capture

Rapid response to lead gen forms, ensuring you capture interest while intent is high.

Step 2

Counseling Setup

Qualifying their goals and routing them to the right subject matter expert.

Step 3

Payment & Enrollment

Follow-ups on abandoned checkout pages to secure the deposit.

Step 4

Retention

Checking in on students who haven't logged into the LMS (Learning Management System) to prevent churn.

Admissions and learner support that never sleeps

Enquiries spike in the evening and on weekends. Callaro calls every lead within minutes, sends course details on WhatsApp, books counsellor callbacks and chases fees with pay links.

One Callaro agent · one memory per customer

Same instructions, knowledge, tools and guardrails on every channel

Phone callIn-app voiceWeb/app chatWhatsAppSMSRCSEmailYour app (API)

Enquiry to counsellor callback

A parent submits an enquiry at 10 pm.

Your systemsPhone callWhatsApp

How Callaro gets it done

  1. 1The agent calls within minutes and understands goals and budget.
  2. 2Brochure, fees structure and batch dates arrive on WhatsApp.
  3. 3A counsellor callback is booked at the parent's chosen time.

Outcome delivered

Qualified enquiry with a booked counselling session.

Instant callingSend during a callFollow-ups

Fee reminder to receipt

An instalment is due next week.

SMSWhatsApp

How Callaro gets it done

  1. 1A reminder with a pay link goes out by SMS or WhatsApp.
  2. 2Payment confirmation and receipt follow in the same thread.

Outcome delivered

On-time fee collection with no manual chasing.

Pay linksLive events

24/7 learner support

A learner can't access a module at midnight.

Web/app chatYour team

How Callaro gets it done

  1. 1The chat agent troubleshoots in the learner's language.
  2. 2Sensitive cases go to a person with a summary.

Outcome delivered

Fewer dropouts and happier learners.

Multilingual chatHand-off
How omnichannel works Explore every channel

Hear the Engine in Action

Listen to live recordings of Callaro navigating real edtech & education scenarios across different industries.

Student Course Admissions

Listen
End State Achieved

Lead Moved to Enrolled Status

Tuition Fee Reminders

Listen
End State Achieved

PTP (Promise to Pay) Logged

Callaro vs Manual Admissions Teams

See how an infinitely scalable and tirelessly compliant AI workforce stacks up against traditional call centers and manual dials.

Aspect
Human-Led Approach
Callaro AI agents
Response Speed
Leads sit for hours while counselors are busy
Zero latency response to capture fleeting intent
Volume Handling
Requires massive armies of telecallers for peak seasons
Effortlessly handles thousands of parallel inquiries
Consistency
Script adherence drops dramatically late in the shift
Every pitch is delivered with maximum enthusiasm
Lead Decay
Follow-ups cease after 2-3 attempts
Automated, persistent long-term nurture cadences
Channels
Separate teams and tools for phone, WhatsApp, chat and email
One agent on every channel with one memory per customer

Frequently Asked Questions

Can Callaro handle complex curriculum questions?

Yes, Callaro consumes your specific course catalogs and syllabi. It can dynamically explain why a Data Science course is better suited for a specific student than a Web Dev course based on their answers.

Does it integrate with our custom CRM?

We support webhook integration and REST APIs to push dispositions into specialized education CRMs.

How does it handle parents vs students?

Callaro can be prompted to identify who it is speaking to and adjust its tone and value proposition (e.g., focusing on ROI and safety for parents, vs. career outcomes for students).

Can the same Callaro agent handle edtech & education on WhatsApp, chat, SMS and email as well as calls?

Yes. One Callaro agent serves every channel — phone, in-app voice, website and app chat, WhatsApp, SMS, RCS and email — with one memory per customer. A call can send documents or a pay link on WhatsApp mid-conversation, a chat can turn into a call that already knows the context, and follow-ups go out on the channel and at the time the customer chose. Every outcome lands in your CRM.

EdTech Workflows

Sales & Enrollment

Convert leads into paying students.

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Tuition Collections

Automate fee EMI reminders.

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Tutor Recruiting

Screen thousands of educators fast.

Explore solution

Ready to scale your edtech & education team?

Connect with our solutions team to map your customer journeys across voice and messaging — and see exactly how one Callaro agent delivers the outcome.

Book your technical teardown